Section 1.1: Name. The name of the Chapter is
MetroWest Human Resource Management Association (herein referred to as
the "Chapter"). To avoid potential confusion, the Chapter will refer to
itself as MetroWest Human Resource Management Association and not as
SHRM or the Society for Human Resource Management.
Section 1.2: Affiliation. The Chapter is affiliated with the Society for Human Resource Management (herein referred to as "SHRM").
Section 1.3: Relationships. The Chapter is a
separate legal entity of SHRM. It shall not be deemed to be an agency or
instrumentality of SHRM or of a SHRM State Council and SHRM shall not
be deemed an agency or instrumentality of the Chapter. The Chapter shall
not hold itself out to the public as an agent of SHRM without express
written consent of SHRM. The Chapter shall not contract in the name of
SHRM without the express written consent of SHRM.
The purposes of this Chapter, as a organization, are:
i. to provide a forum for the personal and professional development of our members;
ii. to provide an arena for the development of trust
relationships where common problems can be discussed and deliberated;
iii. to provide an opportunity to focus on current human resource management issues of importance to our members;
iv. to provide a focus for legislative attention to state and national human resource management issues;
v. to provide valuable information gathering and dissemination channels; and
vi. to provide a pool of human resource management leaders for perpetuation of the Chapter and the professions.
The Chapter promotes the use of sound and ethical human resource management practices in the profession and will:
(a) provide high-quality, dynamic and responsive programs and service
to our members with interests in human resource management; and
(b) be a resource for the profession.
The Chapter provides individuals who perform human resource functions
with a cost-effective way to improve their knowledge and skills through
timely programs and peer networking opportunities.
The fiscal year of the Chapter shall be July 1 through June 30.
Section 5.1: Qualifications for Membership. The
qualifications for membership in the Chapter shall be as stated in
Sections 5.2, 5.3, and 5.4 of this Article. To achieve the mission of
the Chapter there shall be no discrimination in individual memberships
because of race, color, religion, sex, sexual orientation, age, national
origin, disability, veteran's or military status, genetic information,
or any other legally protected class.
Section 5.2: Regular Members. Regular membership
shall be limited to those individuals who are engaged as one or more of
the following: (a) the profession of human resource management; (b)
certified by the Human Resource Certification Institute; (c) faculty
members holding an assistant, associate or full professor rank in human
resource management or any of its specialized functions at an accredited
college or university; (d) consultants practicing in the field of human
resource management; and/or (e) attorneys experienced in counseling and
advising clients on matters relating to the human resource profession;
(f) who demonstrate a bona fide interest in human resource management
and the mission of the Chapter. Regular members may vote and hold office
in the Chapter.
Section 5.3: Student Members. Individuals who are
enrolled either as full-time or part-time students, at freshman
standing or higher and enrolled in the equivalent of at least six (6)
credit hours. Student members may not vote or hold office in the
Section 5.4: Corporate Members. An organization
may maintain membership in the Chapter by remitting the appropriate
dues. The Corporate member may designate any employee that meets the
requirements for regular membership as a member of the Chapter, provided
however that only one employee shall be designated as the corporate
voting member with the exception that any employee who is a SHRM member
shall be granted voting status.
Section 5.5: Application for Membership.
Application for membership shall be on the Chapter application form. All
applications shall be reviewed by the Vice President of Membership and
approved by the Board of Directors or their designee. New members shall
be afforded full membership rights from the date of application approval
by the Board of Directors or their designee.
Section 5.6: Voting. Each Regular member and
Corporate member in accordance with Section 5.4 shall have the right to
cast one vote on each matter brought before a vote of the members.
Student Members are not eligible to vote. Votes shall be tallied by an
Ad Hoc Committee appointed by the Board of Directors.
Section 5.7: Dues. Annual membership dues shall
be established for the next year by the Board of Directors prior to the
mailing of renewal notices.
Section 6.1: Regular Meetings. Regular meetings of
the members shall be held monthly from September through June or as
otherwise determined by the Board of Directors.
Section 6.2: Annual Meetings. The annual meeting
of the members for electing Directors and Officers, and conducting other
appropriate business shall be held in September or at such other time
as determined by the Board of Directors.
Section 6.3: Special Meetings. Special meetings of members shall be held on call of the President and the Board of Directors.
Section 6.4: Notice of Meetings. Notice of all
special and annual meetings shall be given to all members at least ten
days prior to the meetings. Notice of regular meetings shall be given to
all members at least seven days prior to the meeting.
Section 6.5: Quorum. The vote of
a majority of the members present at any meeting at which there are a
minimum of 20 voting members present, either in person, or by some other
manner approved by the Board of Directors, shall be necessary for the
adoption of any matter voted on by the members, except to the extent
that applicable state law may require a greater number.
BOARD OF DIRECTORS
Section 7.1: Power and Duties. The Board of
Directors (also referred to as the "Board") shall manage and control the
property, business and affairs of the Chapter and in general exercise
all powers of the Chapter.
Section 7.2: Officers. The
following shall be members of the Board of Directors and shall be
Officers of the Chapter: President, Vice-President, Vice President of
Membership, Treasurer, and Secretary.
Section 7.3: Composition of the Board of Directors. Along
with the Officers listed in Section 7.2 of this Article, the Board of
Directors shall include the Past President and such other positions as
the Board may deem necessary from time to time. These shall constitute
the governing body of the Chapter.
Section 7.4: Qualifications. All
candidates for the Board of Directors must be Regular or Corporate
members of the Chapter in good standing at the time of nomination or
appointment and for their complete term of office. The President must be
a current member in good standing of SHRM throughout the duration of
his/her term of office.
Section 7.5: Election - Term of
Office. Officers and Directors shall be elected by the members at the
annual meeting of the membership from the proposed slate of the
nominating committee appointed by the Board of Directors. Each elected
Officer and Director shall assume office following his/her election, and
shall hold office for two years or until his/her successor is elected
and takes office. Elections of Officers and Directors shall be held in
alternating years, with Officers being elected in one year and Directors
elected in the next, to ensure continuity within the organization.
Section 7.6: Vacancies. Any
vacancy in the Board may be filled for the unexpired term by appointment
of the President with the consent of the Board of Directors.
Section 7.7: Quorum. A simple majority of the
total Board of Directors shall constitute a quorum for the transaction
of business. The act of a majority of the Board of Directors present at
any meeting at which there is a quorum, either in person, an acceptable
form of proxy or by conference call, shall be the act of the Governing
Body, except to the extent that applicable state law may require a
Section 7.8: Board of Directors' Responsibilities. The
Board of Directors shall transact all business of the Chapter except as
prescribed otherwise in these Bylaws or other governing instruments of
the Chapter. A member in good standing may request the President to
place on the agenda of the next regular Board of Directors meeting any
action for consideration by the Board of Directors.
Section 7.9: Removal of Director and Officer. Any
Officer or Director may be removed from office, with cause, upon an
affirmative vote of two-thirds of the entire Board of Directors at a
duly constituted Board of Directors meeting. The Officer or Director
shall be entitled to a statement of the reasons for his/her removal
prior to any termination action being imposed.
Section 7.10: Appointment of Non-Elected Board Member. The President shall have the authority to appoint individuals to such other offices as he/she deems appropriate.
BOARD DUTIES AND RESPONSIBILITIES
The responsibilities of each member of the Board of Directors shall
be as outlined in the position descriptions maintained by the Secretary
and distributed to the Chapter Board. The position descriptions are
subject to change as deemed necessary by the President and/or the
Section 8.1: The President. The President shall
direct the Chapter and have charge and supervision of the affairs and
business of the Chapter, subject to the ultimate management authority of
the Board of Directors. He/she shall maintain liaison and be a current
member in good standing of SHRM during his/her entire term of office.
Section 8.2: Vice-President. The Vice-President,
at the request of the President or in his/her absence or disability, may
perform any of the duties of the President. He/she shall have such
other powers and perform such other liaison duties as the Board or the
President may determine.
Section 8.3: The Vice President of Membership. The
Vice President of Membership shall serve as chair of the Membership
Committee. He/she shall encourage Chapter membership growth. He/she
shall have such other powers and perform such other duties as the
President may determine.
Section 8.4: The Treasurer. The Treasurer shall
be responsible for the financial affairs of the Chapter, including all
required filings. These responsibilities shall include financial reports
to the Board and coordinating arrangements for the annual examination
audit of the accounts as may be required by the Board. An ad hoc Finance
Committee will be formed to audit the books to insure consistency in
reporting of income and disbursement of funds. The Treasurer will be
responsible for the payment of all Chapter bills upon approval from the
Chapter Administrator or the President.
Section 8.5: The Secretary. The Secretary shall
be responsible for recording the minutes of all meetings of the Chapter,
shall be responsible for making all members aware of such meetings.
Section 8.6: Past President. The Past President
serves as an advisor to the President, and fulfills such duties as
requested by the President and/or Board of Directors.
Section 9.1: Committees. The establishment of both standing and ad-hoc committees shall be the right of the Board of Directors.
Section 9.2: Committee Organization. Committees in addition to the Nominating Committee are established by resolution of the Board of Directors.
Section 9.21 Nomination Committee. The nomination
committee shall consist of three members of the Chapter appointed by
the President in March of each year; the term of committee will expire
on the sixteenth day of July of the same year.
Section 9.22 Nomination Committee Role. No later
than the fifteenth of July of each year, the nominating committee shall
prepare and submit to the Secretary its list of nominees for the officer
or Board of Director positions to be filled at the annual meeting of
the membership held in September.
Section 9.3: Committee Chairpersons. Appointment
of Chairpersons to committees is the responsibility of the President.
The Chairperson and the President will seek interested members to
participate in committee activities. Special Committees or task forces
may be organized by the President to meet particular Chapter needs with
the approval by the Board of Directors.
Section 9.4: Committee Activity. Committees are
established to provide the Chapter with special ongoing services, such
as Programs, Professional Development, Communications, Marketing/Public
STATEMENT OF ETHICS
The Chapter adopts SHRM's Code of Ethical and Professional Standards
in Human Resource Management for members of the Chapter in order to
promote and maintain the highest standards among our members. Each
member shall honor, respect and support the purposes of this Chapter and
The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors.
No member shall actively solicit business from any other member at
Chapter meetings without the approval from the Board of Directors.
AMENDMENT OF BYLAWS
The Bylaws may be amended by a majority vote of the members provided a
quorum is present as defined by Article 6.5 in which required notice
has been met provided that no such amendment shall be effective unless
and until approved by the SHRM President/CEO or his/her designee and not
in conflict with SHRM bylaws. Any motion to amend the bylaws shall
clearly state that it is not effective unless and until approved by the
SHRM President/CEO or his/her designee.
In the event of the Chapter's dissolution, the remaining monies in
the Treasury, after Chapter expenses have been paid, will be contributed
to an organization decided upon by the Board of Directors at the time
of dissolution (e.g. the SHRM Foundation, a local student chapter, the
State Council, an HR degree program).
WITHDRAWAL OF AFFILIATED CHAPTER STATUS
Affiliated status may be withdrawn by the President/CEO of SHRM or
his/her designee as a representative of the SHRM Board of Directors upon
finding that the activities of the Chapter are inconsistent with or
contrary to the best interests of SHRM. Prior to withdrawal of such
status, the Chapter shall have an opportunity to review a written
statement of the reasons for such proposed withdrawal and an opportunity
to provide the SHRM Board of Directors with a written response to such a
proposal within a thirty (30) day period. In addition, when the Chapter
fails to maintain the required affiliation standards as set forth by
the SHRM Board of Directors, it is subject to immediate disaffiliation
by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors
may cause a new Chapter to be created, or, with the consent of the
President/CEO of SHRM and the consent of the body which has had Chapter
status withdrawn, may re-confer Chapter status upon such body.
Removal of affiliation with SHRM by the Chapter may be
accomplished by a majority vote of the members authorized to vote at any
regular or special meeting called for the purpose.